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Legal Assistant

  • Amsterdam University College
  • 13957
  • higher vocational education
  • €3.218 - €4.298
  • Minimum 24 hours
  • Closes on
    16-04-2025
Apply

Legal Assistant

  • Amsterdam University College
  • 13957
  • higher vocational education
  • €3.218 - €4.298
  • Minimum 24 hours
  • Closes on
    16-04-2025
Apply

Working at the UvA

Join us!

As Legal Assistant you are the person who fully understands the Academic Standards & Procedures (AS&P). You will support the Board of Examiners (university lecturers) in handling legal student requests, appeals and safeguarding good academic conduct and handling suspected plagiarism cases. Your task will include the preparation, processing and documentation of all cases that the Board of Examiners and appeals board (COBEX) handles. This includes setting the agenda for the upcoming board meeting, documenting decisions and informing students. Clear communication and cooperation with colleagues in the Registrar and Admissions office and the academic staff is essential. 

You will be the central point for questions from colleagues and students about the rules and regulations and their practical implications within the programme. This will involve the organisation of student requests in ServiceNow, organisation of meetings in Microsoft Teams, and being able to access information in a number of other databases. You will also report annually on BoE’s workload, settlements and hearings.

The work of a Legal Assistant is essential in the dynamic environment of education, where situations rise suddenly and students may be worried about the outcome of their requests. This requires flexibility of the legal assistant to jump into action at the right time, while also finding the calm to continue to work on the further development and training of all involved parties in the BoE.
The legal field is ever changing, and to keep you up to date on developments in the world field, we offer you the possibility to follow (legal) courses at UvA as an employee.

Working at the UvA

Join us!

As Legal Assistant you are the person who fully understands the Academic Standards & Procedures (AS&P). You will support the Board of Examiners (university lecturers) in handling legal student requests, appeals and safeguarding good academic conduct and handling suspected plagiarism cases. Your task will include the preparation, processing and documentation of all cases that the Board of Examiners and appeals board (COBEX) handles. This includes setting the agenda for the upcoming board meeting, documenting decisions and informing students. Clear communication and cooperation with colleagues in the Registrar and Admissions office and the academic staff is essential. 

You will be the central point for questions from colleagues and students about the rules and regulations and their practical implications within the programme. This will involve the organisation of student requests in ServiceNow, organisation of meetings in Microsoft Teams, and being able to access information in a number of other databases. You will also report annually on BoE’s workload, settlements and hearings.

The work of a Legal Assistant is essential in the dynamic environment of education, where situations rise suddenly and students may be worried about the outcome of their requests. This requires flexibility of the legal assistant to jump into action at the right time, while also finding the calm to continue to work on the further development and training of all involved parties in the BoE.
The legal field is ever changing, and to keep you up to date on developments in the world field, we offer you the possibility to follow (legal) courses at UvA as an employee.

All about this vacancy

This is what you are going to do

As Legal Assistant your key responsibilities include (amongst others):

  • Handling student requests such as last minute exemptions, extra exam opportunities, requests for electives, complaints regarding exams and appeals, keeping in mind the legal documentation of the AS&Ps (OER) and WHW (WHO).

  • Preparing, administering, and documenting Board of Examiners meetings and decisions, including:

    • Coordinating fraud and plagiarism cases and appeals

    • Planning and preparing the agenda.

    • Processing decisions and explaining resolutions.

  • Liaising the academic side of the university and the university administration about the impact of decisions made, and the subsequent actions that need to be taken by the administration to process these decisions internally.

This is what we ask of you

Qualifications & Skills:

  • A background in law, education administration, or a related field.

  • Experience in legal or academic administration is preferred.

  • Strong organisational and administrative skills with an eye for detail, with the ability to work on a number of different projects at once.

  • Excellent written and verbal communication skills: excellent English and good Dutch is preferable.

  • Ability to work independently and collaboratively with multiple stakeholders.

Ability to act with tact, diplomacy, discretion and respect for confidentiality.

This is what we offer you

We are offering a temporary contract for 24 hours a week for six months. An immediate start is possible. UFO profile is secretaris 3. Salary will be between € 3,218 to € 4,298  gross per month, depending on experience, based on 38 hours per week (salary scale 8). This does not include 8% holiday allowance and 8,3% year-end allowance. For this position we can not sponsor a visa. The CAO Universiteiten is applicable.

Besides the salary and a vibrant and challenging environment at Science Park we offer you multiple fringe benefits:

  • 232 holiday hours per year (based on fulltime) and extra holidays between Christmas and 1 January;

  • multiple courses to follow from our Teaching and Learning Centre;

  • 7 weeks birth leave (partner leave) with 100% salary;

  • partly paid parental leave;

  • a pension at ABP for which UvA pays two third part of the contribution;

To read more about our extensive package of secondary employment benefits, take a look here.

All about this vacancy

This is what you are going to do

As Legal Assistant your key responsibilities include (amongst others):

  • Handling student requests such as last minute exemptions, extra exam opportunities, requests for electives, complaints regarding exams and appeals, keeping in mind the legal documentation of the AS&Ps (OER) and WHW (WHO).

  • Preparing, administering, and documenting Board of Examiners meetings and decisions, including:

    • Coordinating fraud and plagiarism cases and appeals

    • Planning and preparing the agenda.

    • Processing decisions and explaining resolutions.

  • Liaising the academic side of the university and the university administration about the impact of decisions made, and the subsequent actions that need to be taken by the administration to process these decisions internally.

This is what we ask of you

Qualifications & Skills:

  • A background in law, education administration, or a related field.

  • Experience in legal or academic administration is preferred.

  • Strong organisational and administrative skills with an eye for detail, with the ability to work on a number of different projects at once.

  • Excellent written and verbal communication skills: excellent English and good Dutch is preferable.

  • Ability to work independently and collaboratively with multiple stakeholders.

Ability to act with tact, diplomacy, discretion and respect for confidentiality.

This is what we offer you

We are offering a temporary contract for 24 hours a week for six months. An immediate start is possible. UFO profile is secretaris 3. Salary will be between € 3,218 to € 4,298  gross per month, depending on experience, based on 38 hours per week (salary scale 8). This does not include 8% holiday allowance and 8,3% year-end allowance. For this position we can not sponsor a visa. The CAO Universiteiten is applicable.

Besides the salary and a vibrant and challenging environment at Science Park we offer you multiple fringe benefits:

  • 232 holiday hours per year (based on fulltime) and extra holidays between Christmas and 1 January;

  • multiple courses to follow from our Teaching and Learning Centre;

  • 7 weeks birth leave (partner leave) with 100% salary;

  • partly paid parental leave;

  • a pension at ABP for which UvA pays two third part of the contribution;

To read more about our extensive package of secondary employment benefits, take a look here.

Your place at the UvA

This is where you will work

You will be part of the Admissions & Registrar team. The team consists of 8 colleagues, working on the different aspects of studying. Together, they provide support in areas such as scheduling, course registration, applications and graduation. Our bi-weekly team meeting on Tuesdays focus on our shared topics, AUC procedures and topics such as graduation, course registration and student support.

Organisational unit

The University of Amsterdam is ambitious, creative and committed. An inspiration to students since 1632, a vanguard player in international science and a partner in innovation.
The University of Amsterdam is the largest university in the Netherlands, with the broadest range of courses on offer. An intellectual hub with 42,000 students, 6,000 staff and 3,000 PhD students. Connected by a culture of curiosity.

Your place at the UvA

This is where you will be working

This is where you will work

You will be part of the Admissions & Registrar team. The team consists of 8 colleagues, working on the different aspects of studying. Together, they provide support in areas such as scheduling, course registration, applications and graduation. Our bi-weekly team meeting on Tuesdays focus on our shared topics, AUC procedures and topics such as graduation, course registration and student support.

Organisational unit

The University of Amsterdam is ambitious, creative and committed. An inspiration to students since 1632, a vanguard player in international science and a partner in innovation.
The University of Amsterdam is the largest university in the Netherlands, with the broadest range of courses on offer. An intellectual hub with 42,000 students, 6,000 staff and 3,000 PhD students. Connected by a culture of curiosity.

Important to know

Your application & contact

If you are passionate about academic administration and legal processes in higher education, we would love to hear from you!

You can apply online via the button below. We accept applications until and including 16-04-2025.

Applications should include the following information:

  • a detailed CV.

  • a letter of motivation.

Only complete applications received within the response period via the link below will be considered.

The interviews will be held in the weeks starting 22 April 2025.

Any questions?

Do you have any questions or do you require additional information? Please contact:

In the event of equivalent suitability, internal candidates, will be given preference over external candidates

In the event of equivalent suitability, internal candidates, will be given preference over external candidates.

 

 

 

 

Diversity, Equity & Inclusion

As an employer, the UvA maintains an equal opportunities policy. We value diversity and are fully committed to being a place where everyone feels at home. We nurture inquisitive minds and perseverance and allow room for persistent questioning. With us, curiosity and creativity are the prevailing culture.
Read more

Important to know

Your application & contact

If you are passionate about academic administration and legal processes in higher education, we would love to hear from you!

You can apply online via the button below. We accept applications until and including 16-04-2025.

Applications should include the following information:

  • a detailed CV.

  • a letter of motivation.

Only complete applications received within the response period via the link below will be considered.

The interviews will be held in the weeks starting 22 April 2025.

Any questions?

Do you have any questions or do you require additional information? Please contact:

In the event of equivalent suitability, internal candidates, will be given preference over external candidates

In the event of equivalent suitability, internal candidates, will be given preference over external candidates.

 

 

 

 

As an employer, the UvA maintains an equal opportunities policy. We value diversity and are fully committed to being a place where everyone feels at home. We nurture inquisitive minds and perseverance and allow room for persistent questioning. With us, curiosity and creativity are the prevailing culture.

Other interesting vacancies for you

Unfortunately, we currently have no vacancies within this field

Other interesting vacancies for you

Unfortunately, we currently have no vacancies within this field

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